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Privacy Policy for deepvote.ai

Effective Date: 1 Oct. 2025
Contact: [email protected]

At deepvote.ai, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, with whom we share it, and what rights you have under applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

1. Who We Are

deepvote.ai (“we,” “us,” “our”) provides an online platform where users can create polls and have multiple large language models (LLMs) vote on them.

We act as the Data Controller for personal data we collect and process.

2. What Data We Collect

When you use deepvote.ai, we may collect the following categories of information:

  • Account & Contact Data: Email address, username, login details (if applicable).
  • Poll Data: The questions, answer options, and any metadata you submit when creating polls.
  • Usage Data: IP address, browser type, device information, access times, and interaction data.
  • Cookies & Tracking Data: Information gathered via cookies or similar technologies for analytics and functionality.
  • Third-Party Provider Data: Polls and metadata may be shared with external LLM providers and infrastructure services.

3. How We Use Your Data

We process your personal data to:

  • Provide and operate the deepvote.ai service.
  • Send your polls to third-party LLMs for processing and voting.
  • Maintain and improve functionality, performance, and security.
  • Communicate with you about updates, features, or support.
  • Comply with legal obligations.

Our legal bases under GDPR include:

  • Contractual necessity (to provide you with the service).
  • Legitimate interests (to improve and secure our platform).
  • Consent (for cookies/analytics and, if applicable, marketing).
  • Legal obligation (where required by law).

4. Sharing Your Data

We may share your data with:

  • Third-Party AI/LLM Providers: To process polls and generate responses.
  • Infrastructure & Hosting Providers: For storage, computation, and security.
  • Analytics & Monitoring Services: To analyze platform usage.
  • Legal/Regulatory Authorities: Where legally required.

We ensure all third-party providers meet GDPR requirements, including through Data Processing Agreements where appropriate.

5. International Transfers

Your data may be transferred outside the European Economic Area (EEA), for example when sent to third-party AI providers. We rely on safeguards such as Standard Contractual Clauses (SCCs) or other approved mechanisms to ensure adequate protection.

6. Data Retention

We retain your personal data only as long as necessary for the purposes described above, unless a longer retention period is required by law. Poll data may be stored for analytical, research, or service improvement purposes unless you request deletion.

7. Your Rights Under GDPR

As a data subject, you have the following rights:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure: Request deletion of your data (“right to be forgotten”).
  • Restriction: Limit how we process your data.
  • Data Portability: Receive your data in a structured, machine-readable format.
  • Objection: Object to processing based on legitimate interests.
  • Withdrawal of Consent: Where processing is based on consent, you may withdraw it at any time.

To exercise your rights, contact us at [email protected].

You also have the right to lodge a complaint with your local data protection authority.

8. Cookies & Tracking

We use cookies and similar technologies for essential functionality, analytics, and performance. Where required, we will request your consent before placing non-essential cookies.

9. Security

We implement appropriate technical and organizational measures to protect your personal data. However, no system is completely secure, and we cannot guarantee absolute security.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the “Effective Date” at the top.

11. Contact Us

If you have any questions about this Privacy Policy or how we process your data, you can contact us at:

Email: [email protected]